Record payments and settle accounts
Gather contract amounts into a settlement and review the amount due, amount received, and outstanding amount. Keep unused amounts and agreed discounts as deductions instead of deleting payments.
Who uses it
| Role | What they can do |
|---|---|
| IP Provider payment and settlement assignee | Register payments, start or finalize settlements, add deductions, record receipts |
| Label review and issuance assignee | Review and issue labels; these roles alone cannot change amounts |
| Other IP Provider members | View accessible payments and settlements |
| Partner project members | View their company's payments, settlements, deduction reasons, and receipts |
Open Project → Contracts, then Payments or Settlements. Partners do not see amount-changing buttons.
Only assignments confirmed in the project's Roles and assignees grant business permissions. Current assignees of roles with Payment and settlement management permission record amounts and revert issuance. Workspace owners and company administrators cannot perform these actions without that business role. Label review or issuance roles alone do not grant permission to change amounts.
Core concepts
Payments
Payments are contract amounts: Royalty, Label fee, or Additional. Label issuance automatically creates the royalty payment; label fees must be registered when needed. An Issued label request does not mean receipt.
When you register a payment manually, the published rate for the payment date is fetched automatically if its currency differs from the contract's base currency. If you change the payment date after an automatic rate was applied, the rate is fetched again. A manually entered rate stays the same when you change the date. If lookup fails, enter the applied rate manually. A saved payment's rate is not automatically updated to the latest rate.
Before a settlement, payments show Unpaid or Paid. Included payments show Managed in settlement and must be handled there; they cannot be edited, deleted, or marked paid separately.
Settlements
A settlement groups amounts for a selected period, including accrued amounts regardless of receipt status. Its calculation basis is preserved.
- Amount due: royalty + MG applied amount + label/other payments − deductions
- Amount received: amount confirmed before creation + receipts newly recorded here
- Outstanding amount: amount due − amount received
- Overpayment: received amount exceeds amount due; refund or carry-forward is not implied
For example, 100,000 won less a 10,000 won unused deduction leaves 90,000 won due. A 40,000 won receipt leaves 50,000 won outstanding.
MG (Minimum Guarantee) calculation
MG applies only to royalties. Period settlement uses the period shortfall; total settlement uses the contract total after prior/current royalties and prior MG applications. A manually entered MG amount replaces automatic calculation; blank means calculate from contract terms. Deductions are separate adjustments and do not change MG terms or label quantities. Convert to the contract base currency before comparison.
How to use it
Start a settlement
- Open Settlements on the contract.
- Select Start a settlement.
- Enter start date and end date; leave MG blank for automatic calculation.
- Save and review the calculation details and amount due.
Periods cannot overlap. Start the next period after the previous end date.
Payments added after a settlement is created are not automatically included in the existing statement. They are included when the next applicable settlement is created. Their original payment dates remain.
Royalties from the previous period are not counted twice toward the next period's MG fulfillment.
Add a deduction
- Select Add deduction.
- Choose a payment or MG amount, enter the amount, reason (Unused, Overcharge, Agreed discount, or Other), and details.
- Optionally attach evidence.
- Select Review amount after deduction, then Save deduction record.
The deduction cannot exceed the target's remaining amount. It preserves the original and records reason, amount, recorder, and time; it does not return labels or execute a refund.
Finalize a settlement
Review calculations and deductions, then select Finalize settlement. Later deductions remain separate history and do not overwrite the finalized basis.
Record a receipt
- On a finalized settlement, select Record receipt.
- Enter the amount actually received and receipt date; memo is optional.
- Save.
Partial receipts are supported: Partially received while an amount remains, Paid when complete. This screen does not transfer money or refund. Pre-existing receipts are shown separately without inventing dates or recorders.
Review as a Partner
Review the three amounts at the top, then Calculation details → Deductions → Receipts to see the basis for the amounts. A draft is still being reviewed by the IP Provider.
Export settlement CSV
Select Export CSV. Legacy settlements do not infer new receipts or balances.
Settlements created under the legacy method
The Legacy settlement notice explains that the amount is preserved from royalties paid when created. Current payment statuses may differ. Legacy settlements are not converted; new deductions and receipts are added only in new-method settlements.
Common situations / cautions
The amount is higher than expected. Check MG shortfall and label/other payments in the calculation.
A transfer did not change the balance. A Payment and settlement management assignee must record the receipt. If no one is assigned, ask a workspace admin or project administrator to assign the role.
An overpayment appears after deduction. Refund or next-period handling requires separate agreement.
No edit/delete button appears. The payment may be issuance-generated, paid, or settlement-managed. Record unused amounts and discounts as deductions; issuance reversal follows its own conditions.